As part of our meeting rhythm, which is a hybrid of Patrick Lencioni and Rockefeller Habits, we have weekly tactical meetings. These are similar to staff meetings but are comprised of the management team and have a very defined process. The meetings typically last 30 – 45 minutes, but can be as short at 15 minutes. Here’s what we do in them:
- Discussion of weekly dashboard KPIs, but only if the KPI is not on target (way below or above goal) so that we don’t waste time on things that are going according to plan
- Top three priorities of the week for each person
- Ad-hoc agenda of anything people want to talk about (meatier topics get tabled for monthly strategic meetings, which don’t happen as often)
Now, this approach is overkill for a two person team but it works well once you have three or more people on your management team. This strategy works well for us and I’d recommend giving it a try.