At Pardot, we worked hard to develop a consistent meeting rhythm. As the business grew, communication and alignment became harder and harder. The effort necessary to get everyone on the same page at 50 employees was significantly more than when we were 5 employees. As such, we were constantly testing out the frequency and types of meetings.
Here’s the meeting rhythm we used:
- Daily Check-in – We held a 10 minute scrum every morning at 9:30am where we answered the following questions: what did you accomplish yesterday, what are you going to do today, and do you have any roadblocks.
- Weekly Leadership Meeting – We reviewed the weekly KPIs from the prior week and talked about key topics in the business that could be addressed in 15 minutes or less. Topics requiring more than 15 minutes were tabled for the monthly strategy dinner.
- Weekly All-Hands Meeting – Every Monday 30 minutes before lunch we’d have an all-hands meeting with everyone in the company (people working remotely would join via a Google Hangout) and talk about anything of note from the prior week. The meeting would be followed immediately by a catered lunch for everyone.
- Monthly Strategy Dinner – Each month the leadership team met at a different private restaurant room for three hours and made decision about big topics as well as talked through issues that were put on the parking lot at the weekly leadership meeting.
- Quarterly One Page Strategic Plan Off-site – Each quarter we’d take a day off-site and put the simplified one page strategic plan together for the next quarter.
- Quarterly Celebration – Each quarter we got out of the office and celebrated as a team (e.g. a baseball game, picnic, etc).
While this meeting rhythm kept us getting together for different reasons at a fairly frequent pace, it didn’t feel overwhelming and was incredibly effective for growing the business. Meeting rhythms vary from company to company and I recommend being intentional about the frequency and types of meetings.
What else? What are some more thoughts on developing a meeting rhythm?